Search/Apply Jobs Step Description Form/Link 
Employees interested in searching or applying for jobs with Jefferson County should visit www.jeffersoncounty.jobsquest.org. Link 
Once on the website, click FIND JOBS. Select VIEW for the interested job. A pop up will open and select "I am an Internal Applicant."
Enter your credentials on the Workday landing page. Your username is your 7 digit employee number. If you don't know your employee number or password, follow the steps to retrieve.
Once logged in, click CAREER to set up or update your Career Profile (e.g., Job history/experience, Education, Certifications, Resume). Once you've done this, you are ready to search and apply for jobs of interest.
From the CAREER icon, Click FIND JOBS to search current job postings. If you see a job for which you are interested, click the job title to open the posting and click APPLY.
Answer any questions presented, upload required documentation and, if you choose, attach a copy of your resume prior to clicking SUBMIT.
Click SUBMIT.
Take DevelopU Courses Step Description Form/Link To get started, from any web browser, go to: https://jccaccess.jccal.org Link | Job Aid
Log in using your Jefferson County network username and DevelopU password. NOTE: Your network username is the portion of your email before "@". Your DevelopU Password is: First two letters of your last name with first letter capital, and last four numbers of your social security number. EXAMPLE: Employee Name: Jane Smith • Email: SmithJ@jccal.org • Last Four SSN = 1234 • DevelopU Username: SmithJ • DevelopU Password = Sm1234
Once on the LMS homepage, you can navigate to other sections of the LMS by clicking the home icon at the top left of the LMS homepage for the quick navigation drop-down menu, or by clicking the navigation tabs toward the bottom of the homepage. Note: The home icon, with the quick navigation drop-down menu, is located at the top left of all pages within the LMS.
From the LMS homepage you can find courses one of three ways: 1) clicking the “book” icon at the top left of the homepage; 2) clicking the universal search button at the top right of the homepage, and typing a course title or topic then pressing enter; or 3) clicking the catalog navigation tab to the bottom left of the homepage.
Each course search option will bring you to the course catalog page. On the course catalog page, you can scroll through course titles to find a course that interests you or further refine your search.
Further refine your search by selecting options from the course catalog page header row.
You can also further refine your search by selecting an option from the category pane on the left side of the course catalog page and clicking “go”.
Once you have found a course that interests you, click the course title, or the “details” tab for the course details page.
Once on the course details page, click “enroll” to add the course to your elective learning plan or “back” to go back to the course listing.
If you choose to enroll in the course, and it was an eLearning opportunity, you will be taken to the course launch page. Click “launch” to begin the course immediately; click “back” to go back to the course listing; or click the home icon located at the top left of the page to navigate back to the LMS homepage or other LMS page.
Update Benefits Step Description Form/Link Employees within 30 days of a qualifying life event(QLE) e.g., gain or loss/termination of employment or coverage, dependent ages out, employee or their dependent go on Leave of Absence, death, marriage, divorce, birth or adoption of child., may update benefits. Benefit Documents & Forms
Print Benefits Change Form and/or beneficiary designation form. Benefit Change
Beneficiary
Complete Form(s), scan, and email to Benefits@jccal.org along with appropriate documentation as indicated on the form.
Upon receipt a Benefits Advisor will review and confirm changes are within the 30 day timeframe and all needed documents are attached.
Benefits Advisor will respond to employee to confirm that everything has been submitted or if anything additional is needed. Benefits Advisor will deny the update if request is past 30 day timeframe.
Benefits Advisor will complete requested changes in Kronos and file within employee's file/record.
How To File An Americans with Disability Act (ADA) Workplace Accommodation Step Description Form/Link FMLASource New User Registration: FMLASource New User Registration - Employees
FMLASource Manager Review New User Registration:
Effective January 1, 2024, contact FMLASource at (888) 789-3994, or go online to www.fmlasource.com, or Mobile App download ‘FMLASource Now’, or email FMLACenter@fmlasource.com, to initiate a new ADA Workplace Accommodation request/claim.
FMLASource will initiate the ADA process upon receipt of request/claim when an employee needs leave or workplace accommodation for his/her own health condition.
FMLASource will send an ADA-specific leave or workplace accommodation “request letter” and a blank ADA medical inquiry form.
If FMLASource receives completed paperwork within 15 days from employee (and if authorized, from the Health Care Provider):
- FMLASource will seek HR’S decision on whether the ADA request can be reasonably accommodated
- HR engages in the ADA interactive process.
- HR makes accommodation decision.
- FMLASource will send an ADA decision letter.
- If ADA request/claim requires a Return to Work Form, the employee completes the form and submits it to FMLASource.
Note:
- ADA leave and workplace accommodation requests could be denied if they would cause an “undue hardship.”
- The Americans with Disability Act ADA.gov.
Request A Reassignment Step Description Form/Link Generally, reassignments are done when not hiring. Employees who are seeking reassignment must first obtain unofficial approvals from both Department heads prior to submitting request. An employee department head, EID, or Legal should email Employee Services at employeeservices@jcccal.org. email
After vacancies are verified/researched, the reassignment request is forwarded to the Human Resources Director for review and approval.
Both departments and the employee will be informed of the HR reassignment approval. If the reassignment is not approved, the employee will be informed.
Upon approval of the employee reassignment request by the Human Resources Director, the Employee Services Division Manager will assign the reassignment request to a member of the Employee Services hiring team for processing. form
Circulate the reassignment form to obtain ALL required signatures to complete the reassignment
Once the reassignment form has been completed and all necessary approvals have been obtained, the employee will be contacted to determine the start date in the receiving department/division.
Employee will receive a reassignment letter.
Request Premium Step Description Form/Link An employee may be awarded premium pay at the discretion of the Appointing Authority and approval by the Personnel Board. Eligible employees may be paid up to a three step increase above the regular rate of pay as premium pay.
Premium Pay Requests should 1) be initiated and signed by the Department Head, 2)
include premium pay justification and, 3) as outlined in the Personnel Board’s 2020 Salary
Administration Guide and Pay Plan, must include ALL the following:
a. Employee’s full name
b. Employee’s current job title
c. Employee’s social security number (last four digits only)
d. Premium Pay Code including the work level and step requested
e. Detailed description of additional duties and responsibilities to be assumed
f. Effective date
Note: New and renewal premium pay requests should be submitted 30
business days prior to desired effective date to allow for questions or
issues that may arise. (Incomplete or inaccurate information may impact
the approval/denial timeline.
g. Projected end date
h. Current department organizational chart
form
Premium Pay Requests should be emailed to HR Employee Services at
employeeservices@jccal.org with copy to the HR Deputy Director at waltonr@jccal.org and/or Chief Financial Officer at Dixona@jccal.org as applicable. email
Log-In To Kronos Step Description Form/Link Go to the Kronos login page using the link provided link
If Get Flash appears at the center top of your screen, select it to bring up the User Name and Password fields. (Note: You may need to enable pop ups on your browser to allow flash to run)
Enter your Jefferson County Network User Name
Enter your Password (Your Password should be the same password you use to sign-in to your work computer)
Select the arrow button to the right of the password field in order to enter your login info and access Kronos
Update My Address Step Description Form/Link Login to Kronos
link
On the Employee Home Page screen hover over the Personal Information box and select Contact Info
This will bring you to the personal information page detailing your currently listed address, phone #, and emails
Select the Edit button on the right side of the page
Select + Add Additional Address
Enter your new address information into the open fields.
Check the Primary Address box
Save your updated address; Note: The system will only retain the most recently entered address. It will automatically delete your previous address; You may also change your phone # and email address using this process
Sick Leave Conversion Step Description Form/Link Set up an appointment with a Business Systems Specialist.
Note: The earliest you can put in an application is 120 days and the latest is 90 days without an appointing authority approval.
At the appointment - the application is completed in person or over the phone. application
Take the application to your department head for their signature, and you also sign the form.
Return the signed form to the HR department, at this point the application is official and cannot be revoked
Turn in your resignation/retirement notice to your department if you haven’t already. Please include the date you go on Sick Leave Conversion(SLC) and the date you will officially separate from the system.
Approximately a month before you come off SLC, call and make an appointment with the Pension Office: 205-325-5354, and Benefits 205-325-5249, option 4.
View Pay Stub Step Description Form/Link Login to Kronos link
On the Employee Home Page, hover over the Pay box. Select Pay History. A list of your pay stubs by date will appear.
View the desired pay stub by selecting View Advice at the end of the row, for the pay date you want to view.
You may also view your pay details by selecting the desired date under the Pay Date column.
Locked Out Of Kronos Step Description Form/Link If you attempted 3 times or more and failed, call HR to unlock your account: 205-325-5249 Option 8 email
If you cannot remember your password, contact IT at 205-325-5999 to get it reset.
Change Withholdings Step Description Form/Link Login to Kronos link
On the Employee Home Page hover over the Pay box. Select Tax withholdings. This will bring up a page detailing your current withholdings
Select the Edit button to change your tax withholdings.
Enter your desired changes
Save your changes
Please note: Jefferson County HR does not give tax advice. Please consult a tax professional if you need assistance on which changes to make.
Request Reclassification Review Step Description Form/Link Notify immediate supervisor or manager of request to have duties being performed audited.
Supervisor or Manager notifies department head of request
Department head notifies the HR Director (or designee), County Manager (or designee), and the Personnel Board’s Classification and Compensation Department.
PBJC - Classification and Compensation department will provide findings of audit to employee, department head (or designee) and HR Director (or designee).
Request A Transfer Step Description Form/Link A transfer may be authorized where a regular classified employee in good standing seeks Transfer from a Class currently held in one Jurisdiction to the same Class in another Jurisdiction, provided Appointing Authorities over both Jurisdictions consent to the Transfer. The employee must have completed the Probationary Period in the Class within which the Transfer is sought and no additional Probationary Period shall be served in the Class within the new Jurisdiction.
See PB Rule 11.10 for full information
form
| Search/Apply Jobs | ||
| Step | Description | Form/Link |
| Employees interested in searching or applying for jobs with Jefferson County should visit www.jeffersoncounty.jobsquest.org. | Link |
| Once on the website, click FIND JOBS. Select VIEW for the interested job. A pop up will open and select "I am an Internal Applicant." | |
| Enter your credentials on the Workday landing page. Your username is your 7 digit employee number. If you don't know your employee number or password, follow the steps to retrieve. | |
| Once logged in, click CAREER to set up or update your Career Profile (e.g., Job history/experience, Education, Certifications, Resume). Once you've done this, you are ready to search and apply for jobs of interest. | |
| From the CAREER icon, Click FIND JOBS to search current job postings. If you see a job for which you are interested, click the job title to open the posting and click APPLY. | |
| Answer any questions presented, upload required documentation and, if you choose, attach a copy of your resume prior to clicking SUBMIT. | |
| Click SUBMIT. | |
| Take DevelopU Courses | ||
| Step | Description | Form/Link |
| To get started, from any web browser, go to: https://jccaccess.jccal.org | Link | Job Aid |
| Log in using your Jefferson County network username and DevelopU password. NOTE: Your network username is the portion of your email before "@". Your DevelopU Password is: First two letters of your last name with first letter capital, and last four numbers of your social security number. EXAMPLE: Employee Name: Jane Smith • Email: SmithJ@jccal.org • Last Four SSN = 1234 • DevelopU Username: SmithJ • DevelopU Password = Sm1234 | |
| Once on the LMS homepage, you can navigate to other sections of the LMS by clicking the home icon at the top left of the LMS homepage for the quick navigation drop-down menu, or by clicking the navigation tabs toward the bottom of the homepage. Note: The home icon, with the quick navigation drop-down menu, is located at the top left of all pages within the LMS. | |
| From the LMS homepage you can find courses one of three ways: 1) clicking the “book” icon at the top left of the homepage; 2) clicking the universal search button at the top right of the homepage, and typing a course title or topic then pressing enter; or 3) clicking the catalog navigation tab to the bottom left of the homepage. | |
| Each course search option will bring you to the course catalog page. On the course catalog page, you can scroll through course titles to find a course that interests you or further refine your search. | |
| Further refine your search by selecting options from the course catalog page header row. | |
| You can also further refine your search by selecting an option from the category pane on the left side of the course catalog page and clicking “go”. | |
| Once you have found a course that interests you, click the course title, or the “details” tab for the course details page. | |
| Once on the course details page, click “enroll” to add the course to your elective learning plan or “back” to go back to the course listing. | |
| If you choose to enroll in the course, and it was an eLearning opportunity, you will be taken to the course launch page. Click “launch” to begin the course immediately; click “back” to go back to the course listing; or click the home icon located at the top left of the page to navigate back to the LMS homepage or other LMS page. | |
| Update Benefits | ||
| Step | Description | Form/Link |
| Employees within 30 days of a qualifying life event(QLE) e.g., gain or loss/termination of employment or coverage, dependent ages out, employee or their dependent go on Leave of Absence, death, marriage, divorce, birth or adoption of child., may update benefits. | Benefit Documents & Forms |
| Print Benefits Change Form and/or beneficiary designation form. | Benefit Change Beneficiary |
| Complete Form(s), scan, and email to Benefits@jccal.org along with appropriate documentation as indicated on the form. | |
| Upon receipt a Benefits Advisor will review and confirm changes are within the 30 day timeframe and all needed documents are attached. | |
| Benefits Advisor will respond to employee to confirm that everything has been submitted or if anything additional is needed. Benefits Advisor will deny the update if request is past 30 day timeframe. | |
| Benefits Advisor will complete requested changes in Kronos and file within employee's file/record. | |
| How To File An Americans with Disability Act (ADA) Workplace Accommodation | ||
| Step | Description | Form/Link |
| FMLASource New User Registration: | FMLASource New User Registration - Employees |
| FMLASource Manager Review | New User Registration: |
| Effective January 1, 2024, contact FMLASource at (888) 789-3994, or go online to www.fmlasource.com, or Mobile App download ‘FMLASource Now’, or email FMLACenter@fmlasource.com, to initiate a new ADA Workplace Accommodation request/claim. | |
| FMLASource will initiate the ADA process upon receipt of request/claim when an employee needs leave or workplace accommodation for his/her own health condition. | |
| FMLASource will send an ADA-specific leave or workplace accommodation “request letter” and a blank ADA medical inquiry form. | |
| If FMLASource receives completed paperwork within 15 days from employee (and if authorized, from the Health Care Provider):
| |
| Request A Reassignment | ||
| Step | Description | Form/Link |
| Generally, reassignments are done when not hiring. Employees who are seeking reassignment must first obtain unofficial approvals from both Department heads prior to submitting request. An employee department head, EID, or Legal should email Employee Services at employeeservices@jcccal.org. | |
| After vacancies are verified/researched, the reassignment request is forwarded to the Human Resources Director for review and approval. | |
| Both departments and the employee will be informed of the HR reassignment approval. If the reassignment is not approved, the employee will be informed. | |
| Upon approval of the employee reassignment request by the Human Resources Director, the Employee Services Division Manager will assign the reassignment request to a member of the Employee Services hiring team for processing. | form |
| Circulate the reassignment form to obtain ALL required signatures to complete the reassignment | |
| Once the reassignment form has been completed and all necessary approvals have been obtained, the employee will be contacted to determine the start date in the receiving department/division. | |
| Employee will receive a reassignment letter. | |
| Request Premium | ||
| Step | Description | Form/Link |
| An employee may be awarded premium pay at the discretion of the Appointing Authority and approval by the Personnel Board. Eligible employees may be paid up to a three step increase above the regular rate of pay as premium pay. Premium Pay Requests should 1) be initiated and signed by the Department Head, 2) include premium pay justification and, 3) as outlined in the Personnel Board’s 2020 Salary Administration Guide and Pay Plan, must include ALL the following: a. Employee’s full name b. Employee’s current job title Note: New and renewal premium pay requests should be submitted 30 business days prior to desired effective date to allow for questions or issues that may arise. (Incomplete or inaccurate information may impact the approval/denial timeline. g. Projected end date | form |
| Premium Pay Requests should be emailed to HR Employee Services at employeeservices@jccal.org with copy to the HR Deputy Director at waltonr@jccal.org and/or Chief Financial Officer at Dixona@jccal.org as applicable. | |
| Log-In To Kronos | ||
| Step | Description | Form/Link |
| Go to the Kronos login page using the link provided | link |
| If Get Flash appears at the center top of your screen, select it to bring up the User Name and Password fields. (Note: You may need to enable pop ups on your browser to allow flash to run) | |
| Enter your Jefferson County Network User Name | |
| Enter your Password (Your Password should be the same password you use to sign-in to your work computer) | |
| Select the arrow button to the right of the password field in order to enter your login info and access Kronos | |
| Update My Address | |||
| Step | Description | Form/Link | |
|
| link | |
| On the Employee Home Page screen hover over the Personal Information box and select Contact Info | ||
| This will bring you to the personal information page detailing your currently listed address, phone #, and emails | ||
| Select the Edit button on the right side of the page | ||
| Select + Add Additional Address | ||
| Enter your new address information into the open fields. | ||
| Check the Primary Address box | ||
| Save your updated address; Note: The system will only retain the most recently entered address. It will automatically delete your previous address; You may also change your phone # and email address using this process | ||
| Sick Leave Conversion | ||
| Step | Description | Form/Link |
| Set up an appointment with a Business Systems Specialist. Note: The earliest you can put in an application is 120 days and the latest is 90 days without an appointing authority approval. | |
| At the appointment - the application is completed in person or over the phone. | application |
| Take the application to your department head for their signature, and you also sign the form. | |
| Return the signed form to the HR department, at this point the application is official and cannot be revoked | |
| Turn in your resignation/retirement notice to your department if you haven’t already. Please include the date you go on Sick Leave Conversion(SLC) and the date you will officially separate from the system. | |
| Approximately a month before you come off SLC, call and make an appointment with the Pension Office: 205-325-5354, and Benefits 205-325-5249, option 4. | |
| View Pay Stub | |||
| Step | Description | Form/Link | |
| Login to Kronos | link | |
|
| ||
| View the desired pay stub by selecting View Advice at the end of the row, for the pay date you want to view. | ||
| You may also view your pay details by selecting the desired date under the Pay Date column. | ||
| Locked Out Of Kronos | |||
| Step | Description | Form/Link | |
| If you attempted 3 times or more and failed, call HR to unlock your account: 205-325-5249 Option 8 | ||
|
| ||
| Change Withholdings | ||
| Step | Description | Form/Link |
| Login to Kronos | link |
| On the Employee Home Page hover over the Pay box. Select Tax withholdings. This will bring up a page detailing your current withholdings | |
| Select the Edit button to change your tax withholdings. | |
| Enter your desired changes | |
| Save your changes | |
| Please note: Jefferson County HR does not give tax advice. Please consult a tax professional if you need assistance on which changes to make. | |
| Request Reclassification Review | ||
| Step | Description | Form/Link |
| Notify immediate supervisor or manager of request to have duties being performed audited. | |
| Supervisor or Manager notifies department head of request | |
| Department head notifies the HR Director (or designee), County Manager (or designee), and the Personnel Board’s Classification and Compensation Department. | |
| PBJC - Classification and Compensation department will provide findings of audit to employee, department head (or designee) and HR Director (or designee). | |
| Request A Transfer | ||
| Step | Description | Form/Link |
| A transfer may be authorized where a regular classified employee in good standing seeks Transfer from a Class currently held in one Jurisdiction to the same Class in another Jurisdiction, provided Appointing Authorities over both Jurisdictions consent to the Transfer. The employee must have completed the Probationary Period in the Class within which the Transfer is sought and no additional Probationary Period shall be served in the Class within the new Jurisdiction. See PB Rule 11.10 for full information | form |